The Benefits of Employee Time and Attendance Systems in South African Businesses

As businesses grow in South Africa, it becomes necessary to manage and monitor that acceleration closely. Below you will see the benefits of access control. 

To stay in control of an ever-expanding workforce, with access control.

Workforce Systems offer an effective means of managing the way staff use their time on the job.

Therefore, some of the applications go well beyond time tracking.

Main Features of Employee Time and Attendance Software

Employee Time and Attendance Systems provide multiple clocking-in access control solutions for staff.

They can clock in via desktop or laptop computers connected to the internet.

Other options include using internet-connected mobile devices.

The information becomes available right away for viewing.

The system is compatible with most existing payroll systems.

Employees can monitor their time off allotments for holidays, sick leave and make requests.

They can also request time switches with another employee for a shift.

This is made possible by the Employee Self Service component of the system. 

Therefore, managers and supervisors can then approve/deny requests in a timely way. 

Benefits of the System 

• The system is customizable to any company’s needs. 

• No learning curve with this system. 
• Saves times because of paperless time recording. 
• Greater transparency for staff assures greater compliance with company rules. 
• Ensures compliance with working time for employers and employees. 
• Significant reduction in the processing time for employee salary payments. 

• An overall reduction in company workforce costs. 
• Faster turnaround times for processing time off requests. 
• Overall improvement of staff performance and output.

How Employee Time and Attendance Systems Will Help Businesses in South Africa

Businesses in South Africa can benefit greatly from various applications. The savings in staff payouts alone make it a big enticement. 

Not Much of a Learning Curve 

The first big help for businesses in South Africa is that a lot of time will not be lost for training.

Therefore, once set up, the system is just a matter of familiarity for employees. 

Financial Savings with Paperless Clocking Methods 

However, one drawback is the heavy cost.

For instance, costs associated with purchasing paper for the system add up over time.

Above all, it is not an environmentally friendly option.

With the set up of the various paperless clocking methods, these problems will go.

Employees clocking in via the various methods increase their accuracy of reporting.

It is convenient for them to simply use their mobile phone or personal computer.

Similarly, a landline option is also available.

Staff required to work remotely can also clock in via the internet.

Therefore, GPS coordinates can be input to confirm its location. 

Schedule Staff Where Needed 

Time is further saved with the ability to accurately monitor staff time usage and attendance.

After that, reports generated to provide information which is used to manage time better.

Supervisors can schedule tasks and properly distribute employees where most needed.

It will also eliminate employee shortfalls due to understaffing.

This raises operational efficiency and boosts productivity.

It will also promote better use of company resources. 

Employee and Company Compliance 

Businesses in South Africa will also benefit from greater compliance on the part of their employees.

The system makes it possible for the government and company policies to be entered and comply with the Working Time Act.

In addition, being able to view their allotments will help them to remain compliant.

This cuts out the need for requests to be routed through the human resource department. 

Staff can view this up to date and accurate information and make their requests.

Managers and supervisors will receive email notifications of the requests.

This cuts out the lag time of routing to HR than to managers/supervisors.

Therefore, quick responses can then be given which raises efficiency. 

Analytical Reports 

The system has the capability to generate various types of reports.

However, other reports which give information on time usage help with staying on budget.

Looking at current trends also helps with forecasting for future savings. 

Safety Measures 

Uploading fire, health and safety regulations keeps employees aware and, above all, protected.

Emergency protocols and guidelines help staff know what to do in a disaster for instance.

Managing Workplace Visitors 

In conclusion, visitors to the work site can be monitored by Employee Time and Attendance Systems.

Therefore, employees log visitors in and their location can be monitored. 

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